March 2016 General Membership Meeting Agenda



MARCH 17, 2016 — 6:00 PM TO 8:00 PM




Call to order                                                              Member and guest introductions

Quorum call                                                              Verification of membership

Approve Agenda                                                     Vote to approve Agenda

Secretary’s Report    Willy LaRue will present the Minutes for the December 16, 2015 General Membership Meeting.  Vote to approve the Minutes.

Treasurer’s Report    John Lovie will present the Treasurer’s Report.  Vote to approve the Treasurer’s Report.

“Pass the word!”:  1. WIWSA presentation to Sound Waters, plan to do annually

                                    2. Notice of April 16th  training class; availability of Water Bible

                                    3. PSE offer of presentation re: emergency generators, etc. 

Theme of this meeting:    Responsibilities of Water Boards

First Guest Speaker: “The State’s Perspective” Ms. Virpi Salo-Zieman, Office of Drinking Water NW Regional Engineer

Second Guest Speaker: “The Satellite Management Agency’s Perspective” Mr. Clive Defty, King Water Company

Third Guest Speaker: “The Small Water System Board Perspective” Jim Patton, Chairman for Water System Operations, West Beach Road Association

Floor open for general discussion


WIWSA President’s Message March 2016


March, 2016

I believe that everyone who attended our December Quarterly Members’ Meeting (which was also our annual meeting) agreed that the tryout of the “World Café” was a success.  For more than an hour all of our board members, our Group A and Group B membership representatives and two members of the State Department of Health Office of Drinking Water sat in “conversation circles” to voice their concerns about the condition of small ground water systems here on Whidbey Island.  We were able to capture the sense of those concerns and that information will morph into the themes for our four meetings this year.

Top among the concerns was the burden of responsibilities on the backs of the small water system boards that administer the purveyance of water to their customer neighbors.  Webster informs us that the word “purvey” means to “furnish or supply (especially food or provisions).”   In actuality, our local water system boards sell the product of fresh drinking water and therefore product liability is as much a tyrant for them as it is for the makers of cars, airplanes and Coca Cola.  If our membership is to be above reproach in purveying water Group A and Group B board members must understand the rules for clean and healthy water production and distribution and, so, we will focus on those rules as the theme for our first quarterly members’ meeting this year … scheduled for 6:00 pm on March 17th at the Race Road Fire Station.  I look forward to learning a lot at this meeting!

Warm regards, Jim Patton

Who’s in Charge of Your Drinking Water?


If you live in Island County, chances are that you are! The majority of water systems in Island County are community owned and are accountable to their members through a council, commission, or board.

Could Flint, Michigan happen here? What are the threats to our drinking water? Attend our local drinking water forum to voice your questions and concerns and find out how you can help safeguard your water supply. Meet your State, County, and municipal drinking water staff. Join small group discussions to identify common concerns and find out how to participate.

This session is supported by the Whidbey Institute and Thriving Communities Bioregional Conference being held the following 3 days with a focus on Water and Community. This is a public forum and open to all. March 16, 2016 at Thomas Berry Hall at the Whidbey Institute. Time  7 PM to 8:30.


Helen Price-Johnson, Island County Commissioner, District 1
Keith Higman, Director, Island County Public Health Department
Jennifer Kropack, Regional Planner, Washington State DOH Office of Drinking Water
Randi Perry, Utilities Manager, City of Langley
John Lovie, Sun-Vista/Sunlight Beach HOA

WIWSA president Jim Patton speaking at Sound Waters

WIWSA president Jim Patton will be speaking at Sound Waters on Feb 6th on Understanding Your Local Water System — Best Practices in Management and Operations.

The class will cover the legal identifications of the types of local water systems; the control of the federal government, and the state and county governments over water systems; the ownership and the responsibilities of owners of local water systems; and best practices in management and operations, including routine financing and planning for replacing capital equipment. Time permitting, the pros and cons of consolidating small water systems will also be covered.

WIWSA will also have a booth – stop by and see us!

Further details and registration information on the Sound Waters website. All who drink water in the Puget Sound area will find something to learn at this event.

Happy new year – new application, renewal, update form

It’s the time of year when we send out our invoices to renew your membership in WIWSA. This year we’re asking all members to renew their contact information including email addresses so that we may continue to reach you with news and announcements, and we’ll be including a copy of our WIWSA Membership Application/Renewal/Update form to collect that information.

You can download the WIWSA Membership Application/Renewal/Update form at any time to apply for or renew your membership, or just to update your contact information. We look forward to hearing from you!




December 2015 General Membership Meeting Agenda


(Official Annual Meeting)

DECEMBER 16, 2015 — 6:00 PM TO 8:00 PM



Call to order                                                      Member and guest introductions

Quorum call                                                      Verification of membership

Approve Agenda                                             Motion to approve the Agenda

Secretary’s Report    Joe Waldrup will present the Minutes for the September 16, 2015 General Membership Meeting.  Motion to approve the Minutes

Treasurer’s Report    Jim Patton will present the Treasurer’s Report.  Motion to approve the Treasurer’s Report.

Review and Approve Budget for 2015     Jim Patton will present the draft budget for 2016.  Motion to approve Budget

Nomination and election of Directors      Motion to elect Directors

“World Café”   Board Members and Members will distribute themselves at the discussion tables for the purpose of voicing concerns and suggestions about the problems and responsibilities of managing and operating small water systems on Whidbey Island.  After 40 minutes Board Members will articulate the sense of each of these separate discussions

Floor open for general discussion


WIWSA President’s Message December 2015

We are approaching our last Quarterly Member’s Meeting for this year, scheduled for 6:00 pm, December 16, 2015 at the Race Road Fire Station.  This meeting will double as our Annual meeting and we will attend to “housekeeping” duties like electing directors and presenting our budget for 2016 to be voted on by our members in attendance.

Over the last few quarterly meetings we have explored issues like consolidation of small water systems, preparations for natural disasters, and the sources of funding for needed replacements and improvements.  For this meeting our Board of Directors decided to organize a “World Café” — an informal setting at which our members can arrange themselves in small discussion groups with the aim of bringing forward issues and topics that our association should focus on next year.  This will also be an opportunity for our Board to listen to our members with the aim of keeping our activities relevant to their needs.  So, when you arrive at the Fire Station please bring your “hot topics” with you and take a seat at one of the discussion tables placed around the room.  We will have a Board member at each table and, as befitting a “café” setting, we, of course will provide the coffee and goodies.

I am looking forward to hearing about our local water issues – and about the stewardship of our association – from you!

Warm regards, Jim Patton, President

President’s Message, September 2015


September, 2015

I would not be surprised to learn that more than a few of our member water systems are in need of an important upgrading of treatment equipment, replacement of well and / or distribution pumps or piping or expensive repairs or improvements of some sort.  If we pay the attention that we should to the “water works” on which we rely for our most basic human requirement we all find wear and tear or simple obsolescence that we cannot ignore indefinitely.

Recognizing the needs of our water systems is easy, but finding the money to pay for responding to those needs can be difficult.  While the State’s Small Water System Management Program (WAC 246-290-105) calls for making a component inventory and assessment with a view to putting money away in advance to replace equipment on a planned schedule, this practice (even if carried out) will not always provide the money we need when we need it.

Among our members are small water systems owned by every level of “income demographic” (as the bankers say).  Wealthy owners / operators can typically agree on an appropriate assessment, collect the necessary funds and get on with their projects.  Many of our members do not fit that demographic and must look to outside sources for the money they need to keep their systems in the best of shape.

Our association is familiar with the federal, state and non-profit sources of money for taking care of our water system needs.  We will host representatives of those sources at our Quarterly Members Meeting on September 16, 2015 at 6:00 pm, at the Race Road Fire Station 1164 Race Road Coupeville, WA 98239
to provide advice and answer questions from our members.

Warm regards, Jim Patton