General Membership Meeting

March 14, 2019, 5:00 pm to 7:00 pm
Sno-Isle Coupeville Library
788 NW Alexander St, Copeville, WA 98239

Agenda

Call to order & Quorum call

Member and guest introductions

Approve Agenda

Members vote to approve the Agenda (leaving routine “housekeeping” items until after the main presentations).

“Pass the word!”:

  1. Plan for bringing AWWA one-day workshops to Whidbey Island, subject matter, date, location and fees for the first workshop;
  2. Dates for Quarterly Membership Meetings in 2019 at Coupeville Library;
  3. Plans for subject matter for these meetings.
  4. WIWSA board members serving on the Whidbey Island Water Resources Committee – Charter and Mission of the WRAC.

Themes of this meeting:

Derek Pell, Deputy Director of the ODW: View from Olympia – Issues & Answers.

John Lovie, WIWSA VP and Doug Kelly, IC Hydrogeologist – Water Systems Digital Data Bases and How to Access Them.

Secretary’s Report:

Randi Perry will present the Minutes for the December 19, 2018 General Membership Meeting. Members vote to approve the Minutes.

Treasurer’s Report:

Bethel Hart will present the Treasurer’s Report and Budget for 2019. Members vote to approve the Treasurer’s Report and Budget.

Floor open for general discussion

Questions about water system digital data bases.

Adjourn

WIWSA President’s Message March 2019

Those of us who were born before the so-called “Digital Revolution” still expect to find important data and information about nearly everything printed on paper. Wellllll, that revolution really happened and now we are all working hard to become “computer literate.”


When we needed information or data about our water systems, for example, it once required an actual “voyage of discovery” down to Island County Administration, a “get acquainted” chat over the desk, and the patience to delve through records in every stage of decay. Not so anymore! We are indeed fortunate to have access to digital “Navigators” who can guide us to the data and information that we need without us even leaving our kitchen tables. Two of those intrepid Navigators, John Lovie and Doug Kelly, will spread out the pertinent digital maps for us at our next Quarterly Members Meeting, 5:00 to 7:00 pm, Thursday, March 14th at the Coupeville Library. Please attend and bring your trickiest questions about digital access “courses and speeds.”


As a bonus, we will also host the recently appointed Deputy Director of the Washington State Department of Health, Office of Drinking Water. Derek Pell served the public as the Deputy Director of the NW Region of the ODW for years and is no stranger to Whidbey Island and our association. We want to hear about his first impressions of “Life at the Top” at the seat of our State Government – so bring even trickier questions for his challenge!


Warm regards, Jim Patton


P. S. As a matter of interest, please see the record below of the themes that we have explored at all of our Quarterly Members’ Meetings over the last five years – and don’t hesitate to let us know if you think that some are important enough to revisit.

  • 2014
    • Q1 Insurance for Small Water Systems
    • Q2 What’s New at Island County Health and ODW
    • Q3 Recruiting and Training Certified Water System Operators
    • Q4 Consolidating Small Water Systems into Districts
  • 2015
    • Q1 Potential for Disruption of Water Supplies
    • Q2 Plans for Response to Acts of Nature
    • Q3 Funding sources for Improvements and Repairs
    • Q4 World Café – Concerns and Suggestions
  • 2016
    • Q1 Responsibilities of Water Boards
    • Q2 Who Owns Our Drinking Water?
    • Q3 Water Treatment
    • Q4 How to Develop your SWSMP
  • 2017
    • Q1 Detection and Treatment of PFAS
    • Q2 Purpose of and Preparation for Sanitary Surveys
    • Q3 Preparations for Natural Disasters
    • Q4 Responsibilities of Water Purveyors
  • 2018
    • Q1 Responsibilities and Liabilities of SMAs
    • Q2 Introduction to AWWA and WARN
    • Q3 Setting Water Rates
    • Q4 CERT Training and Emergency Preparedness

GENERAL MEMBERSHIP MEETING December 19, 2018 — 5:00 PM TO 7:00 PM

SNO-ISLE COUPEVILLE LIBRARY

788 NW Alexander Street, COUPEVILLE, WA

AGENDA

Call to order & Quorum call

Member and guest introductions

Approve Agenda   Members vote to approve the Agenda (leaving routine “housekeeping” items until after the main presentation).

Theme of this meeting:  Availability and content of Community Emergency Response Team (CERT) training – Presented by Chief H. L. “Rusty” Palmer, South Whidbey Fire and EMS.

“Pass the word!”: 

1. Dates for Quarterly Membership Meetings in 2019 at Coupeville Library;

2. Plan for bringing AWWA one-day workshops to Whidbey Island;

3. Availability of USDA Loan & Grant Program;

4. Reintroduction of Jennifer Kropack, NW Regional Planner for DOH -ODW, and her remarks about Planning and Governance in the interest of providing clean drinking water.

Secretary’s Report:  Randi Perry will present the Minutes for the September 18, 2018 General Membership Meeting.  Members vote to approve the Minutes.

Treasurer’s Report:    Bethel Hart will present the Treasurer’s Report and Budget for 2019.  Members vote to approve the Treasurer’s Report and Budget.

Election of Directors: 

Bylaws, Article V, Section 1., & Article VII, Section 1. call for electing Directors at the Annual meeting for three-year terms to maintain a total of five Directors.

Directors completing terms are: Randi Perry, Joe Grogan and Bethel Hart.  All have agreed to continue to serve for another term.

[Note: Article VIII, Section 2. calls for Directors to elect the Officers from within the Board of Directors for one-year terms at the first Board meeting after the Annual meeting (January 3, 2019).]

Floor open for general discussion — questions about water system problems and suggestions about meeting topics are welcome.

Adjourn

A Drinking Water State Revolving Fund and WALT Question & Answer webinar will occur on November 7, 2018, from 10:00 a.m. – 12:00 p.m.

Washington State
Department of Health

Office of Drinking Water

A Drinking Water State Revolving Fund and WALT Question & Answer webinar will occur on November 7, 2018, from 10:00 a.m. – 12:00 p.m.

To participate, join the meeting from your computer, tablet, or smartphone.We recommend joining the meeting a few minutes early.

Go To Webinar Meeting

Submit questions in writing prior to the webinar to dwsrf@doh.wa.gov.

GENERAL MEMBERSHIP MEETING September 18, 2018 – 5:00 PM TO 7:00 PM

GENERAL MEMBERSHIP MEETING

September 18, 2018 — 5:00 PM TO 7:00 PM
SNO-ISLE COUPEVILLE LIBRARY
788 NW Alexander St, Coupeville, WA 98239

AGENDA

Call to order                     Member and guest introductions

Quorum call                     At least one-fifth of membership present

Approve Agenda             Vote to approve the Agenda

Secretary’s Report:  Randi Perry will present the Minutes for the June 20, 2018 General Membership Meeting.  Members vote to approve the Minutes.

Treasurer’s Report:    Bethel Hart will present the Treasurer’s Report.  Members vote to approve the Treasurer’s Report.

“Pass the word!”:   1. Date for next Quarterly Membership Meeting: December 19th – at Coupeville Library; 2. Catching up on WIWSA Membership Certificates; 3. Availability of AWWA training courses to WIWSA members

Theme of this meeting:  Figuring out how and what to charge for the water you are “purveying” (i.e. selling to your members)

Introduction of guest panelists:

Mr. John Lovie, VP, WIWSA & Board Member, SunVista/Sunlight Beach Water System – emphasis on calculating the price of water that covers the whole cost of production & distribution.

Mr. Greg Cane, P.E., owner of Cane Engineering – emphasis on calculating and collecting funds needed for improvements and replacements.

Mrs. Randi Perry, WIWSA Secretary & Utility Supervisor, City of Langley – emphasis on determining the real cost of producing and distributing potable water.

Floor open for general discussion                                          Adjourn

General Membership Meeting June 20th, 5:00 pm – 7:00 pm, Coupeville Library

WIWSA AGENDA GEN. MEMBERS MTG. 6-20-18

GENERAL MEMBERSHIP MEETING

June 20, 2018 — 5:00 PM TO 7:00 PM

Sno-Isle Coupeville Library,
788 NW Alexander Street, Coupeville, WA 98239

AGENDA

Call to order                       Member and guest introductions

Quorum call                       At least one-fifth of membership present

Approve Agenda                Vote to approve the Agenda

Secretary’s Report:  Randi Perry will present the Minutes for the March 21, 2018 General Membership Meeting.  Members vote to approve the Minutes.

Treasurer’s Report:    Bethel Hart will present the Treasurer’s Report.  Members vote to approve the Treasurer’s Report.

“Pass the word!”:

  1. Scheduled dates for 2018 Quarterly Membership Meetings – all at Coupeville Library;
  2. Discussion and members vote to approve updated Bylaws.

Themes of this meeting:

  1. Familiarize members with two national organizations that are “locked and loaded” to assist all purveyors of drinking water;
  2. Introduce members to new digital access to well information on Whidbey Island.

Introduction of guest panelists:

Mr. Jeff Lundt, American Water Works Association (AWWA), NW Washington Subsection – emphasis on education

Mr. Ned Worcester, Water / Wastewater Agency Response Network (WARN), NW Washington Region – emphasis on cooperative preparations for emergencies

Mr. Doug Kelly, Staff Hydrogeologist, Island County Public Health

Floor open for general discussion                                          Adjourn

 

President’s Message, June 2018

WIWSA PRESIDENT’S MESSAGE

June 2018

I made three points in my last Water News message

  1. That we would be emailing the Water News to you in digital format from now on (saving money for printing and postage);
  2. That we would be meeting at the Coupeville Library at 788 NW Alexander Street in Coupeville from now on (the Race Road Fire Station is being renovated); and
  3. That we have drafted an update of our Bylaws and hope that you will study them and give us a vote to approve them.  Please do come to our Quarterly Members’ Meeting ready to discuss the updated Bylaws (being emailed to you) and help us to put them in place.

The theme of our second quarterly meeting this year will be to introduce our members to two nation-wide organizations that share our interest in knowing more about how to operate and maintain our water systems and how to prepare them for possible emergencies.

We are looking forward to presentations by representatives of the American Water Works Association (AWWA) and the Water / Wastewater Agency Response Network (WARN).  We have to thank two of our board members, the professional Utility Superintendents for Coupeville and Langley, Joe Grogan and Randi Perry, for alerting us to the important work being done by these organizations.

As a bonus, our Island County Hydrogeologist, Doug Kelly, will also come to this meeting ready to explain how his new digitized access to well data will be available to all of us, Group A’s and Group B’s as well as our water district and individual well members.

I hope to see all of you at the meeting!

Warm regards, Jim Patton