General Membership Meeting

September 19, 2019 — 5:00 PM TO 7:00 PM
SNO-ISLE COUPEVILLE LIBRARY
788 NW Alexander Street, COUPEVILLE, WA

Agenda

Call to order & Quorum call    Member and guest introductions

Approve Agenda   Members vote to approve the Agenda

Secretary’s Report:  Randi Perry will present the Minutes for the June 13, 2019 General Membership Meeting.  Members vote to approve the Minutes.

Treasurer’s Report:    Bethel Hart will present the Treasurer’s Report. Members vote to approve the Treasurer’s Report.

“Pass the word!”: 

  1. Plan for bringing AWWA one-day workshops to Whidbey Island, subject matter, date, location and fees for the second workshop;
  2. Whidbey Island Water Resources Committee – Charter and Mission of the WRAC and issues under consideration.
  3. Date and theme for remaining Quarterly Membership Meeting in December 2019 at Coupeville Library;

Theme of this meeting:  Drafting your Small Water System Management Program (required by WAC 246-290-105).  Binders and copies of the official Guide (DOH Document #331-134) will be provided.  Presentations by our Board of Directors and guests on composing Chapter Two:  TECHNICAL CAPACITY

Floor open for questions & answers and general discussion

Adjourn

WIWSA PRESIDENT’S MESSAGE SEPTEMBER 2019

Perhaps the most “onerous” task for the board of any Group A community water system is the preparation of the Small Water Systems Management Program that is required by the Washington Administrative Code (WAC 246-290-105).  In fact, there is nothing really complicated about putting together a SWSMP …. but it covers so many aspects of operating and maintaining a water system that board members feel swamped …… and that leads to putting off the task until the Office of Drinking Water conducts a Sanitary Survey and discovers that the required document isn’t complete or doesn’t exist at all.

At the beginning of this year, our WIWSA Board of Directors decided to do more than encourage our members to complete their SWSMPs. We are using our quarterly members’ meetings to concentrate on each of the three components of the SWSMP: Chapter One, Managerial Capacity, Chapter Two, Technical Capacity, and Chapter Three, Financial Capacity.  We dedicated our June meeting to explaining each element in Chapter One and we provided copies of the 82-page Guide for completing a SWSMP (DOH Document #331-134), along with suitable loose-leaf binders.  The enthusiastic response from our members showed that we are on the right track.

We are dedicating our next quarterly members’ meeting on September 19th (5:00 – 7:00 pm at the Sno-Isle Library in Coupeville) to explaining each element in Chapter Two, Technical Capacity.  Our board members will be joined by local technical experts in making presentations on: Source Water Adequacy, Water System Operations and Infrastructure Adequacy and we will provide a panel to answer questions.  We know that some of our members do not yet have copies of the Guide (or the binders) so we have ordered more to distribute at this meeting.

Our meeting in June on Managerial Capacity lived up to expectations and we feel confident that this meeting on September 19th will be just as helpful and informative.

Warm regards, Jim Patton, President WIWSA

GENERAL MEMBERSHIP MEETING
June 13, 2019 — 5:00 PM TO 7:00 PM
SNO-ISLE Coupeville Library
788 NW Alexander Street, COUPEVILLE, WA

AGENDA

Call to order & Quorum call Member and guest introductions
Approve Agenda Members vote to approve the Agenda
Secretary’s Report: Randi Perry will present the Minutes for the March 14, 2019 General Membership Meeting. Members vote to approve the Minutes.
Treasurer’s Report: Bethel Hart will present the Treasurer’s Report. Members vote to approve the Treasurer’s Report.
“Pass the word!”:

  1. Plan for bringing AWWA one-day workshops to Whidbey Island; members’ comments on first workshop; subject matter, date, location and fees for the second workshop
  2. Dates and themes for remaining Quarterly Membership Meetings in 2019 at Coupeville Library
  3. Whidbey Island Water Resources Committee – Charter and Mission of the WRAC and issues under consideration.

Theme of this meeting:
Drafting your Small Water System Management Program (required by WAC 246-290-105).
Binders and copies of the official Guide (DOH Document #331-134) will be provided.
Presentations by our Board of Directors and guests on composing the first chapter: MANAGERIAL CAPACITY
Floor open for questions & answers and general discussion
Adjourn

General Membership Meeting

March 14, 2019, 5:00 pm to 7:00 pm
Sno-Isle Coupeville Library
788 NW Alexander St, Copeville, WA 98239

Agenda

Call to order & Quorum call

Member and guest introductions

Approve Agenda

Members vote to approve the Agenda (leaving routine “housekeeping” items until after the main presentations).

“Pass the word!”:

  1. Plan for bringing AWWA one-day workshops to Whidbey Island, subject matter, date, location and fees for the first workshop;
  2. Dates for Quarterly Membership Meetings in 2019 at Coupeville Library;
  3. Plans for subject matter for these meetings.
  4. WIWSA board members serving on the Whidbey Island Water Resources Committee – Charter and Mission of the WRAC.

Themes of this meeting:

Derek Pell, Deputy Director of the ODW: View from Olympia – Issues & Answers.

John Lovie, WIWSA VP and Doug Kelly, IC Hydrogeologist – Water Systems Digital Data Bases and How to Access Them.

Secretary’s Report:

Randi Perry will present the Minutes for the December 19, 2018 General Membership Meeting. Members vote to approve the Minutes.

Treasurer’s Report:

Bethel Hart will present the Treasurer’s Report and Budget for 2019. Members vote to approve the Treasurer’s Report and Budget.

Floor open for general discussion

Questions about water system digital data bases.

Adjourn

WIWSA President’s Message March 2019

Those of us who were born before the so-called “Digital Revolution” still expect to find important data and information about nearly everything printed on paper. Wellllll, that revolution really happened and now we are all working hard to become “computer literate.”


When we needed information or data about our water systems, for example, it once required an actual “voyage of discovery” down to Island County Administration, a “get acquainted” chat over the desk, and the patience to delve through records in every stage of decay. Not so anymore! We are indeed fortunate to have access to digital “Navigators” who can guide us to the data and information that we need without us even leaving our kitchen tables. Two of those intrepid Navigators, John Lovie and Doug Kelly, will spread out the pertinent digital maps for us at our next Quarterly Members Meeting, 5:00 to 7:00 pm, Thursday, March 14th at the Coupeville Library. Please attend and bring your trickiest questions about digital access “courses and speeds.”


As a bonus, we will also host the recently appointed Deputy Director of the Washington State Department of Health, Office of Drinking Water. Derek Pell served the public as the Deputy Director of the NW Region of the ODW for years and is no stranger to Whidbey Island and our association. We want to hear about his first impressions of “Life at the Top” at the seat of our State Government – so bring even trickier questions for his challenge!


Warm regards, Jim Patton


P. S. As a matter of interest, please see the record below of the themes that we have explored at all of our Quarterly Members’ Meetings over the last five years – and don’t hesitate to let us know if you think that some are important enough to revisit.

  • 2014
    • Q1 Insurance for Small Water Systems
    • Q2 What’s New at Island County Health and ODW
    • Q3 Recruiting and Training Certified Water System Operators
    • Q4 Consolidating Small Water Systems into Districts
  • 2015
    • Q1 Potential for Disruption of Water Supplies
    • Q2 Plans for Response to Acts of Nature
    • Q3 Funding sources for Improvements and Repairs
    • Q4 World Café – Concerns and Suggestions
  • 2016
    • Q1 Responsibilities of Water Boards
    • Q2 Who Owns Our Drinking Water?
    • Q3 Water Treatment
    • Q4 How to Develop your SWSMP
  • 2017
    • Q1 Detection and Treatment of PFAS
    • Q2 Purpose of and Preparation for Sanitary Surveys
    • Q3 Preparations for Natural Disasters
    • Q4 Responsibilities of Water Purveyors
  • 2018
    • Q1 Responsibilities and Liabilities of SMAs
    • Q2 Introduction to AWWA and WARN
    • Q3 Setting Water Rates
    • Q4 CERT Training and Emergency Preparedness

GENERAL MEMBERSHIP MEETING December 19, 2018 — 5:00 PM TO 7:00 PM

SNO-ISLE COUPEVILLE LIBRARY

788 NW Alexander Street, COUPEVILLE, WA

AGENDA

Call to order & Quorum call

Member and guest introductions

Approve Agenda   Members vote to approve the Agenda (leaving routine “housekeeping” items until after the main presentation).

Theme of this meeting:  Availability and content of Community Emergency Response Team (CERT) training – Presented by Chief H. L. “Rusty” Palmer, South Whidbey Fire and EMS.

“Pass the word!”: 

1. Dates for Quarterly Membership Meetings in 2019 at Coupeville Library;

2. Plan for bringing AWWA one-day workshops to Whidbey Island;

3. Availability of USDA Loan & Grant Program;

4. Reintroduction of Jennifer Kropack, NW Regional Planner for DOH -ODW, and her remarks about Planning and Governance in the interest of providing clean drinking water.

Secretary’s Report:  Randi Perry will present the Minutes for the September 18, 2018 General Membership Meeting.  Members vote to approve the Minutes.

Treasurer’s Report:    Bethel Hart will present the Treasurer’s Report and Budget for 2019.  Members vote to approve the Treasurer’s Report and Budget.

Election of Directors: 

Bylaws, Article V, Section 1., & Article VII, Section 1. call for electing Directors at the Annual meeting for three-year terms to maintain a total of five Directors.

Directors completing terms are: Randi Perry, Joe Grogan and Bethel Hart.  All have agreed to continue to serve for another term.

[Note: Article VIII, Section 2. calls for Directors to elect the Officers from within the Board of Directors for one-year terms at the first Board meeting after the Annual meeting (January 3, 2019).]

Floor open for general discussion — questions about water system problems and suggestions about meeting topics are welcome.

Adjourn

A Drinking Water State Revolving Fund and WALT Question & Answer webinar will occur on November 7, 2018, from 10:00 a.m. – 12:00 p.m.

Washington State
Department of Health

Office of Drinking Water

A Drinking Water State Revolving Fund and WALT Question & Answer webinar will occur on November 7, 2018, from 10:00 a.m. – 12:00 p.m.

To participate, join the meeting from your computer, tablet, or smartphone.We recommend joining the meeting a few minutes early.

Go To Webinar Meeting

Submit questions in writing prior to the webinar to dwsrf@doh.wa.gov.