Call to order & Quorum call Member and guest introductions
Approve Agenda Members vote to approve the Agenda
Secretary’s Report: Randi Perry will present the Minutes for the June 13, 2019 General Membership Meeting. Members vote to approve the Minutes.
Treasurer’s Report: Bethel Hart will present the Treasurer’s Report. Members vote to approve the Treasurer’s Report.
“Pass the word!”:
Plan for bringing AWWA one-day workshops to Whidbey Island, subject matter, date, location and fees for the second workshop;
Whidbey Island Water Resources Committee – Charter and Mission of the WRAC and issues under consideration.
Date and theme for remaining Quarterly Membership Meeting in December 2019 at Coupeville Library;
Theme of this meeting: Drafting your Small Water System Management Program (required by WAC 246-290-105). Binders and copies of the official Guide (DOH Document #331-134) will be provided. Presentations by our Board of Directors and guests on composing Chapter Two: TECHNICAL CAPACITY
Floor open for questions &
answers and general discussion
Perhaps
the most “onerous” task for the board of any Group A community water system is
the preparation of the Small Water Systems Management Program that is required
by the Washington Administrative Code (WAC 246-290-105). In fact, there is nothing really complicated
about putting together a SWSMP …. but it covers so many aspects of operating
and maintaining a water system that board members feel swamped …… and that
leads to putting off the task until the Office of Drinking Water conducts a
Sanitary Survey and discovers that the required document isn’t complete or
doesn’t exist at all.
At
the beginning of this year, our WIWSA Board of Directors decided to do more
than encourage our members to complete their SWSMPs. We are using our quarterly
members’ meetings to concentrate on each of the three components of the SWSMP:
Chapter One, Managerial Capacity, Chapter Two, Technical Capacity, and Chapter
Three, Financial Capacity. We dedicated
our June meeting to explaining each element in Chapter One and we provided copies
of the 82-page Guide for completing a SWSMP (DOH Document #331-134), along with
suitable loose-leaf binders. The
enthusiastic response from our members showed that we are on the right track.
We
are dedicating our next quarterly members’ meeting on September 19th
(5:00 – 7:00 pm at the Sno-Isle Library in Coupeville) to explaining each
element in Chapter
Two, Technical Capacity. Our
board members will be joined by local technical experts in making presentations
on: Source Water Adequacy, Water System Operations and Infrastructure Adequacy
and we will provide a panel to answer questions. We know that some of our members do not yet
have copies of the Guide (or the binders) so we have ordered more to distribute
at this meeting.
Our
meeting in June on Managerial Capacity lived up to expectations and we feel
confident that this meeting on September 19th will be just as
helpful and informative.
The topic will the the Small Water System Management Plan – Technical Capacity.
Detailed agenda to follow.
GENERAL MEMBERSHIP MEETING June 13, 2019 — 5:00 PM TO 7:00 PM SNO-ISLE Coupeville Library 788 NW Alexander Street, COUPEVILLE, WA
AGENDA
Call to order & Quorum call Member and guest introductions Approve Agenda Members vote to approve the Agenda Secretary’s Report: Randi Perry will present the Minutes for the March 14, 2019 General Membership Meeting. Members vote to approve the Minutes. Treasurer’s Report: Bethel Hart will present the Treasurer’s Report. Members vote to approve the Treasurer’s Report. “Pass the word!”:
Plan for bringing AWWA one-day workshops to Whidbey Island; members’ comments on first workshop; subject matter, date, location and fees for the second workshop
Dates and themes for remaining Quarterly Membership Meetings in 2019 at Coupeville Library
Whidbey Island Water Resources Committee – Charter and Mission of the WRAC and issues under consideration.
Theme of this meeting: Drafting your Small Water System Management Program (required by WAC 246-290-105). Binders and copies of the official Guide (DOH Document #331-134) will be provided. Presentations by our Board of Directors and guests on composing the first chapter: MANAGERIAL CAPACITY Floor open for questions & answers and general discussion Adjourn
Every year, we receive many questions from our members about the Small Water Systems Management Program (SWSMP) that the State requires (Washington Administrative Code 246-290-105) of all Group A systems. Indeed, when you pull up the official Guide for preparing the SWSMP on your computer it does seem overwhelming (82 pages !!!! for Heaven’s sake) and that induces the urge to put off working on it for another day.
Meanwhile, water keeps flowing out to our neighbors and problems of ownership and operations keep coming up – and even the most dedicated and competent water boards struggle to understand and meet their responsibilities. Well, the number ONE responsibility of the Whidbey Island Water Systems Association is to be the focal point for information on water system operations and maintenance … and the number TWO responsibility is to inform our members about government laws and rules. So, our Board of Directors decided to use the rest of the meeting time that we will have with our members this year (3 quarterly meetings) to help them to draft their SWSMP’s.
The State’s Guide (DOH Document #331-134) divides the SWSMP into three chapters: Managerial, Technical and Financial. We will use the time available at our next three quarterly members’ meetings to concentrate on each of these chapters in turn – beginning with presentations on every element of the Managerial Chapter at our meeting at the Coupeville Library, 5:00 to 7:00 pm on June 13th. By the end of this year, we hope that the loose-leaf binders that we will provide, filled with the detailed information that we will help you to develop, will satisfy the State’s requirements. How about that for a sensible goal? By the way, you have often heard me say that the safest thing for a Group B system to do is “to act like a Group A system.” These meetings on the SWSMP will provide everything that is important to know to run a Group B system in the most responsible way!
Jeff Lundt Northwest Washington Subsection AWWA 2064775582 jeff.lundt@kingcounty.gov
A one-day presentation of some of the basic elements, terminology, regulations and concepts involved in operating a water utility. This workshop is aimed at new frontline employees, office staff and others who would benefit from an understanding of the basic concepts and terminology used in the water supply industry. Topics include:
Cost is $25 for WIWSA members, $80 for AWWA, WEF & PNCWA members and $105 for non-members. If you, or your utility are WIWSA, AWWA, WEF or PNCWA members you qualify for the member rates. Lunch and refreshments are included. $20 surcharge for registering after Monday April 8th. Registration closes Friday April 12th.
Cancellation Policy – If a registrant is unable to attend the workshop and a substitute within the organization can attend, please contact Jeff Lundt at jeff.lundt@kingcounty.gov to update the information. If unable to attend or send a substitute contact the above at least one week before the workshop for a refund (minus a $10 processing fee). Refunds after that time will not be given.
If the workshop is cancelled due to lack of registration or another reason, full refunds will be given.
Please note that the on-line registration system requires a unique email address for each registrant. If you do not have a work or home email call Jeff Lundt (206/477-5582) for a work-around.
For more information contact us at the email or phone shown on the left.
Thanks for your time and attention.
Other NWWA Training Events for 2019
Water Storage Basics Monday April 1st, Burlington Public Library
Emergency Preparedness Tuesday May 7th, Legion Hall Everett
Pump Station Operations & Maintenance Wednesday May 22nd Port Townsend
Western Washington Short School & Trade Show, Tuesday & Wednesday June 4th & 5th, 2019 – Lynnwood Convention Center, Lynnwood, WA.
See the subsection Webpage for updates on dates and other training
