General Membership Meeting

September 19, 2019 — 5:00 PM TO 7:00 PM
788 NW Alexander Street, COUPEVILLE, WA


Call to order & Quorum call    Member and guest introductions

Approve Agenda   Members vote to approve the Agenda

Secretary’s Report:  Randi Perry will present the Minutes for the June 13, 2019 General Membership Meeting.  Members vote to approve the Minutes.

Treasurer’s Report:    Bethel Hart will present the Treasurer’s Report. Members vote to approve the Treasurer’s Report.

“Pass the word!”: 

  1. Plan for bringing AWWA one-day workshops to Whidbey Island, subject matter, date, location and fees for the second workshop;
  2. Whidbey Island Water Resources Committee – Charter and Mission of the WRAC and issues under consideration.
  3. Date and theme for remaining Quarterly Membership Meeting in December 2019 at Coupeville Library;

Theme of this meeting:  Drafting your Small Water System Management Program (required by WAC 246-290-105).  Binders and copies of the official Guide (DOH Document #331-134) will be provided.  Presentations by our Board of Directors and guests on composing Chapter Two:  TECHNICAL CAPACITY

Floor open for questions & answers and general discussion



Perhaps the most “onerous” task for the board of any Group A community water system is the preparation of the Small Water Systems Management Program that is required by the Washington Administrative Code (WAC 246-290-105).  In fact, there is nothing really complicated about putting together a SWSMP …. but it covers so many aspects of operating and maintaining a water system that board members feel swamped …… and that leads to putting off the task until the Office of Drinking Water conducts a Sanitary Survey and discovers that the required document isn’t complete or doesn’t exist at all.

At the beginning of this year, our WIWSA Board of Directors decided to do more than encourage our members to complete their SWSMPs. We are using our quarterly members’ meetings to concentrate on each of the three components of the SWSMP: Chapter One, Managerial Capacity, Chapter Two, Technical Capacity, and Chapter Three, Financial Capacity.  We dedicated our June meeting to explaining each element in Chapter One and we provided copies of the 82-page Guide for completing a SWSMP (DOH Document #331-134), along with suitable loose-leaf binders.  The enthusiastic response from our members showed that we are on the right track.

We are dedicating our next quarterly members’ meeting on September 19th (5:00 – 7:00 pm at the Sno-Isle Library in Coupeville) to explaining each element in Chapter Two, Technical Capacity.  Our board members will be joined by local technical experts in making presentations on: Source Water Adequacy, Water System Operations and Infrastructure Adequacy and we will provide a panel to answer questions.  We know that some of our members do not yet have copies of the Guide (or the binders) so we have ordered more to distribute at this meeting.

Our meeting in June on Managerial Capacity lived up to expectations and we feel confident that this meeting on September 19th will be just as helpful and informative.

Warm regards, Jim Patton, President WIWSA